10 Tech Essentials for a Productive Coworking Space

Along with a spacious coworking office space, you also require some essential technological facilities for your coworkers, members, and clients, to create a more productive and helpful work environment for all of them. Listed below are at least 10 such tech essentials that every coworking space must have:

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10 Top Tech Essentials for a Productive Coworking Space

1. Security Systems
2. Soundproofing and Acoustic Solutions
3. Smart Access Control
4. Networked Printers and Scanners
5. Ergonomic Furniture with Built-In Tech
6. System to Book Meeting Rooms
7. Member Management Software
8. Charging Stations and Power Outlets
9. High-Speed Internet Connectivity
10. Collaboration Tools

1. Security Systems

These are very important for any workspace. Make sure to Implement a comprehensive security system in your coworking space that includes alarm systems, CCTV cameras, and access control.

2. Soundproofing and Acoustic Solutions

Soundproofing materials and acoustic solutions help reduce noise levels thereby adding to a more silent atmosphere that enables coworkers to work with focus and dedication and more productively. This can be particularly helpful in open coworking areas.

3. Smart Access Control

Smart card readers, mobile apps, and biometric scanners can all enable coworking members to access the workspace easily and securely. You can also use these systems to track usage and manage membership access.

Also Read: Top Benefits of Office Breakout Area in Coworking Space

4. Networked Printers and Scanners

Installing networked printers and scanners is another smart move as it helps provide easy access to all coworking members in the workspace. A printing and scanning system that enables users to send print jobs remotely and retrieve them securely can be particularly helpful to a coworking space. You can choose to charge users on a per-page or subscription basis for better cost efficiency.

5. Ergonomic Furniture with Built-In Tech

This is the latest trend that most coworking spaces are investing in. Comfortable chairs, adjustable standing desks, and integrated power outlets and USB ports can all help improve productivity and add comfort to the day of your members. Wireless charging pads on work surfaces are also highly preferred by workers in a coworking shared space.

6. System to Book Meeting Rooms

Make sure to have a digital booking system that allows members to book meeting/conference rooms or private workspaces in advance for their specific work requirements. The system should be able to offer real-time updates on availability and also send reminders to users.

7. Member Management Software

A coworking space management software is designed to help streamline administrative tasks, such as onboarding of members, reservations, billing, and tracking of space utilisation. It can also help to know usage patterns and specific member preferences.

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8. Charging Stations and Power Outlets

Coworking members depend heavily on their devices (mobiles, laptops, and the like) so they must have easy access to electricity. Make sure to Install charging stations with a variety of connectors (traditional outlets, USB, and USB-C) for different types of devices.

9. High-Speed Internet Connectivity

One of the most essential tech features in every coworking space, a fast and dependable internet connection is the most crucial element of any coworking space. Your Wi-Fi network must be strong and provide adequate bandwidth to support usage by multiple users in parallel. Also, while choosing a Wi-Fi network, make sure to take into consideration both upload and download speeds to support large file uploads, video conferencing, and real-time collaborations.

10. Collaboration Tools

Collaboration tools are an equally important feature of every coworking space, making networking with coworkers easier. Large screens or projectors with HDMI and wireless casting facilitate workshops, presentations, brainstorming sessions, and seminars. Additionally, video conferencing equipment and whiteboards help enhance professional collaboration within the coworking space.

You need a work environment in a coworking space that is conducive to the needs of all coworkers. Including some of the tech essentials outlined above in your coworking space, you can create a more productive and collaborative shared working environment for all.

The Office Pass (TOP) offers coworking spaces in Delhi, Noida, and Gurgaon with excellent amenities such as high-speed internet, a welcoming environment, fully-equipped meeting and conference rooms, and tea and coffee facilities. These shared spaces cater specifically to small companies, startups, and entrepreneurs. If you are looking for a coworking space in Delhi/NCR, you can call us at 08999 828282.

FREQUENTLY ASKED QUESTIONS (FAQS):

Question: Are there networking opportunities with other tech professionals in the coworking space?

Answer: Coworking office spaces are a great place to host gatherings – professional and social – events, seminars, workshops, etc., all of which offer an excellent opportunity to interact and network with other coworking professionals.

Question: How can I ensure the security of the Wi-Fi network in my coworking space?

Answer: The best way to secure your Wi-Fi network in a shared working space is to make use of strong encryption (WPA2 or higher), implement a guest network for visitors, update passwords regularly, and use a Virtual Private Network (VPN) for additional security reasons.

Question: What tech essentials should I expect in a coworking space?

Answer: Some of the common tech essentials in a coworking space include high-speed internet access, printing, scanning, copier facilities, power outlets, and meeting/conference rooms fully fitted with audiovisual equipment.

Question: Can I print and scan documents at a coworking space?

Answer: Yes, most coworking spaces offer facilities for printing and scanning. Sometimes, they may be available for an additional fee, while other times they are mostly covered as part of your membership plan. Make sure to ask about the cost and availability of these services at your chosen coworking space.

Question: What are the benefits of using coworking space management software?

Answer: This software helps streamline administrative tasks, offers insights into the use of space, automates billing and reservations, and enhances the overall member experience. In other words, coworking space management software is designed to help you run the coworking space more efficiently.

Question: What are some useful collaboration tools to have in a coworking space?

Answer: It would help to have large screens or projectors with multiple options for connectivity, interactive whiteboards, video conferencing equipment, and dedicated collaboration spaces with comfortable seating arrangements.

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