How the Environment of a Workplace Determines the Productivity of Employees

Do you think offices are just physical spaces where your employees can sit and work? And, your business will thrive as long as you have a good team? Think again! Studies from all over the world show a strong connection between the environment of the workplace and employee productivity.

A workplace environment consists of many factors, starting from physical features like the office design, layout, and facilities to social aspects such as collaboration, communication, diversity, inclusion, workplace ethics, and more. In other words, it is a combination of many elements that enhance employee productivity and determine their attitude at the workplace. Let’s look at the main components of a workplace environment and how each of them determines employee productivity.

10 Main Factors That Determines Employee Productivity at Workplace

1. Office Design
2. Workplace Layout
3. Facilities
4. Recreation Factor
5. Collaborative Spirit
6. Ease of Communication
7. Agility
8. Support and Encouragement
9. Diversity and Inclusion
10. Learning Opportunities

1. Office Design

Design is a crucial element that constitutes the workplace environment. A well-designed office with well-furnished workstations, ergonomic furniture, sufficient lighting, ample ventilation, stimulating colors, and fitting décor will help employees stay focused on their work. On the other hand, poorly designed workplaces and lack of ergonomics cause discomfort and distractions and get in the way of employee productivity.

2. Workplace Layout

The layout of the office is as important as design in creating an environment that promotes productivity. According to a report by JLL, a workplace layout that combines both community areas and private spaces is necessary to boost the employee experience.  An open or mixed floor office that incorporates focus rooms, quiet zones, outdoor/green areas, brainstorming rooms, socialization corners, etc., enhances the engagement and productivity of its users.

3. Facilities

A productive workplace is one where employees have access to all required amenities. Easy access to facilities – from coffee machines to printers to restrooms to high-speed internet – can influence how your employees feel while working hard. Moreover, a corporate workplace equipped with facilities reduces distractions and improves focus.

4. Recreation Factor

Employee productivity is heavily dependent on their physical, emotional, and mental wellbeing. And that’s where workplaces with good recreation facilities score high. Having gyms, fitness rooms, gaming corners, chill-out zones, break-out areas, and activity rooms within the office helps reduce stress while your employees work hard on projects. The more relaxed they are, the better their focus and productivity will be.

5. Collaborative Spirit

Studies show that businesses that promote collaboration are likely to perform five times more than those that don’t. Naturally, a workplace that facilitates collaboration enhances the productivity of its occupiers by several notches. Coworking offices are a fine case in point – as spaces that house diverse businesses and professionals, they serve as collaboration hubs and drive innovation.

6. Ease of Communication

A workplace that encourages easy and hassle-free communication can positively impact the productivity of its users. When teams work together on projects, they must be able to communicate freely and in real-time to avoid misunderstandings and frictions. That’s why many companies are ditching cubicles and partitions in favor of open workstations that facilitate barrier-free communication.

7. Agility

Employee productivity is directly proportional to workplace agility. Imagine having to sit at the same desk while working on a report, attending a video call, discussing a confidential project, and having a casual chat with a colleague. An agile office with desks for regular work, quiet nooks for focused work, dedicated rooms for meetings, lounges for casual chats, etc., supports flexible working and impacts the employee output to a great extent.

8. Support and Encouragement

This is a no-brainer – people are more productive when they feel supported in their work environment. For instance, an office having a community-inspired and collaborative workplace culture offers its users more support than a traditional office. Such workplaces facilitate the sharing of ideas, expertise, knowledge, and resources. That’s one of the reasons entrepreneurs, solopreneurs, and freelancers thrive in coworking offices.

9. Diversity and Inclusion

A work environment that promotes diversity and inclusion boosts not just employee productivity but also their behavior in the workplace. Whether it is a corporate workplace or a start-up office, all individuals regardless of gender, class, designation, and other differences must be able to coexist. When diversity and inclusion are part of your workplace ethics, people enjoy equal access to opportunities, which results in better productivity.

10. Learning Opportunities

A workplace that offers ample learning opportunities has a positive impact on the productivity of its users. When mentorship programs, social events, workshops, entrepreneurial training, networking events, etc., are included in your workplace culture, employee productivity grows by leaps and bounds. Such programs serve as avenues of learning where people get the guidance they need to grow and succeed in their careers.

Final Thoughts

The connection between the environment of a workplace and employee productivity is clear – the more inclusive, collaborative, supportive, agile, well-equipped, and well-designed an office is, the higher the productivity of those who work in it.

That’s one of the main reasons why many companies are turning to coworking these days. In addition to offering a well-furnished workplace conducive to employee productivity, shared offices boasts of workplace ethics rooted in collaboration, support, and synergy.

Are you looking for a coworking office where you can stay productive? Check out The Office Pass (TOP) today at 8999 828282!

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