Office Etiquette: How to Become a Better Officemate?

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An office can become a more fun place to work if you share a positive and cordial relationship with your co-workers. And that requires some work on your part as well. Here we look at some easy tips to follow to help you improve your relationship with your mates at work:

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Top 15 Qualities to become a Good Coworker

  1. Have Good Team Spirit
  2. Respect Boundaries of Remote Workers
  3. Good Hygiene
  4. Keep Noise Decibels Down
  5. Respect Personal Boundaries
  6. Use Communication Tools Wisely
  7. Maintain Good Body Language
  8. Respect Your Coworker’s Break Time
  9. Practice Inclusivity
  10. Efficiently Use Meeting Times
  11. Manage Conflict Constructively
  12. Don’t be Shy to Seek Help Whenever Required
  13. Always Strive for Improvement
  14. Maintain a Positive Attitude
  15. Be Grateful

1. Have Good Team Spirit

Always consider yourself a part of the larger team and not in isolation from everyone else. Share knowledge with your coworkers, be open to feedback/constructive criticism, and offer help wherever possible.

2. Respect Boundaries of Remote Workers

They too have their challenges of working from home. It is essential to understand and respect them. For instance, check on their comfortable working hours and reach out accordingly.

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3. Good Hygiene

It is important to ensure the maintenance of personal hygiene to create a pleasant and healthy environment for all at work. Wash hands regularly. Also, try and avoid strong colognes or perfumes that may be allergic to some employees.

4. Keep Noise Decibels Down

This is particularly important in open-plan layouts such as coworking office spaces. Wherever possible, make use of earphones during calls or while listening to music or watching a video in your time. Also, as far as possible, try and use meeting rooms for long discussions and chats with a coworker.

5. Respect Personal Boundaries

It is important to draw and respect the line that demarcates professional and personal relationships. Make sure that you know the personal boundaries of your coworkers and avoid being “pushy” or interfering in their personal lives if they are not comfortable.

6. Use Communication Tools Wisely

Email is an essential tool at workplaces that facilitates communication between employees at work. However, make sure that you don’t misuse it. Try not to overload the mailbox of your coworkers with unnecessary emails. Also, remain mindful of using the “reply-all” option in emails. Avoid using if not required.

7. Maintain Good Body Language

Non-verbal cues are as important as verbal ones. Always keep a positive body language, maintain eye contact with your colleagues while talking to them, and be mindful of your facial expressions during communication at work.

8. Respect Your Coworker’s Break Time

Try not to disturb them when they are on break from work – snack, tea/coffee, or meals. Respect their need for downtime. This holds for remote workers as well.

Also Read: 11 Types of People Who Benefit From Coworking Space

9. Practice Inclusivity

Be respectful to all employees, irrespective of their professional/personal backgrounds, age, gender, religion, caste, or value systems. Avoid having conversations that point towards discrimination of any kind or are offensive.

10. Efficiently Use Meeting Times

Meetings are held for specific reasons. Make sure you know the agenda of the meeting and are well prepared for it before arriving for one. Also, avoid dominating the discussion. Always be on time for a meeting. Respect everyone’s time.

5 Top Benefits of Coworking Spaces for Tech Startups in India
The Office Pass (TOP) Coworking Space in Gurgaon

11. Manage Conflict Constructively

Conflicts are evident at work among employees. However, it is important to handle them effectively in a thoroughly professional manner. Try and be a solution-seeker and problem-solver rather than blaming your coworkers.

12. Don’t be Shy to Seek Help Whenever Required

Always consult your supervisor or coworkers whenever you find yourself struggling with some project. It’s always better to seek help than to make irreversible mistakes.

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13. Always Strive for Improvement

Nobody is perfect and there’s always ample scope for everyone to improve. Keep an open mind towards feedback and constructive criticism.

14. Maintain a Positive Attitude

It is the first step to creating a healthy and happy workplace. Avoid engaging in talking behind the back of your coworkers or complaining too much. Also, remain optimistic about meeting targets and deadlines and encourage coworkers towards the same.

15. Be Grateful

Always appreciate a team member when they offer help. A simple “thank you” can sometimes prove extremely useful in building and nurturing long-term relationships at work.

If you’re a better coworker to your colleagues, can you expect them to return the favour. This is also an excellent trait to adapt for a fruitful career.

The Office Pass (TOP) offers dynamic and inclusive coworking spaces in Delhi, Noida, and Gurgaon with exceptional amenities for a productive environment. Contact us for more details at 08999 828282.

FREQUENTLY ASKED QUESTIONS (FAQS):

Question: How to handle conflicts with my officemates professionally?

Answer:Begin by discussing any issue with the concerned coworker in person one-on-one. While discussing, make sure to stay focused on the issue and not on the person. Try and seek mutually acceptable solutions. Seek mediation of a third person, only if necessary.

Question: What are some common mistakes to avoid when trying to be a better officemate?

Answer: Avoid dismissing others’ ideas promptly without even hearing them out, do not engage in gossip or backbiting, respect personal space, and make sure to fail to meet set commitments and deadlines in projects.

Question: What is the role of empathy in being a better officemate?

Answer: Empathy helps to create a more robust and positive relationship with your coworkers. It lets them know that you understand them, are willing to offer support if needed, and also resolve issues amicably.

Question: What is workplace etiquette and why is it important?

Answer: Workplace etiquette is simply the acceptance of certain behavioural norms at the office that helps ensure a positive and conflict-free atmosphere.

Question: What are some tips for collaborating effectively with officemates?

Answer: Set clear common and personal goals, keep all communication with all team members open and honest throughout the project, and define roles and responsibilities for each without any confusion.

Question: How to improve communication with officemates?

Answer: Communication is not just about talking but also listening. Be an active listener at work. Also, keep all messages clear to avoid any unnecessary confusion/misunderstanding/conflict.

Question: What does it mean to be a better officemate?

Answer: You can be a better officemate to your coworkers if you aim to promote a positive and productive work environment. This can be made possible by adopting professionalism, teamwork, empathy, and open and honest communication.

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The Office Pass opens its 9th office in Gurgaon near HUDA City Centre Metro Station

Top 7 Safety Tips for Protecting Your Data In a Coworking Space

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Coworking space is a shared office environment where professionals or businesses can rent workspace with their specific requirements and financial constraints. When working in a shared coworking space, it becomes more important to keep your sensitive work data secure and confidential. Listed below are at least 7 tips to help protect your data in a coworking space:

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7 Saftety tips to protect your data in a coworking space

  1. Encrypt Your Data
  2. Keep Your Screen Private
  3. Lock Your Workspace
  4. Keep Two-Factor Authentication (2FA) Enabled
  5. Avoid Using Public Wi-Fi
  6. Secure Your Devices
  7. Use Unique Passwords

1. Encrypt Your Data

Encrypt your hard drive or make use of full-disk encryption tools. This would be helpful in case your device is stolen. It would make accessing your data impossible. In addition, use secure and encrypted connections such as HTTPS while visiting cloud services and websites.

Coworking Space in Delhi
The Office Pass (TOP) Coworking Space in Delhi

2. Keep Your Screen Private

It is easier to peek at your work screen in a shared coworking space. Be on your guard while working on sensitive data or accessing confidential information. Using privacy screens can help. Additionally, try adjusting the angle of your screen to reduce the risk of shoulder surfing.

3. Lock Your Workspace

Whenever you leave your desk or workspace, always lock your device and also put all sensitive documents under lock and key. Try using a safe drawer or locker, if available, to store all valuable papers or items. Also, it is not a good idea to leave your devices or sensitive information in the open in a coworking space.

4. Keep Two-Factor Authentication (2FA) Enabled

It helps add an extra layer of security to your device. Each time someone tries logging in to your device, you would need to enter a one-time password (OTP) sent to your mobile device or email for successful login. This would help ensure that only you can log in to your devices and nobody else.

Also Read: 14 Critical Safety Measures Every Coworking Space Should Consider

5. Avoid Using Public Wi-Fi

Public Wi-Fi networks can be highly insecure in coworking spaces. Try using a virtual private network (VPN) as much as possible to encrypt your internet connection and protect sensitive data from potential cyber-attacks.

6. Secure Your Devices

It is important to keep your devices safe and secure from unauthorised access when not in use. Keep them locked or shut down when you’re not using them. Also, make sure to use strong passwords, pin codes, or biometric authentication (fingerprint or facial identification) for all your devices. You can also use a cable lock to physically secure your laptop to your desk.

7. Use Unique Passwords

Always use passwords with the maximum strength and uniqueness. Avoid keeping passwords that can be easily guessed or reused across multiple accounts. You can also use a password manager to securely generate difficult-to-guess passwords.

Do follow the tips above but also remain aware and vigilant of your surroundings at all times. It is easier for people working in shared coworking spaces to peek at your screen or attempt unauthorized access. However, by following the safety measures outlined above, data security in a coworking environment can be significantly assured.

The Office Pass (TOP) is one of the largest coworking space provider in Delhi, Noida, and Gurgaon region. TOP office space provides high-speed internet, fully-equipped meeting and conference rooms, tea and coffee facilities. If you are looking for a coworking space in Gurgaon or Delhi, you can call us at 08999 828282.

FREQUENTLY ASKED QUESTIONS (FAQS):

Question: What should I do before leaving a coworking space to ensure my data is secure?

Answer: Make sure to log out of all accounts. Next, lock or shut down all your devices and clear all physical traces of your work, such as printouts, notes, and the like. Also safely store all your personal belongings.

Question: What is a coworking space and why do I need to worry about data security there?

Answer:A coworking space refers to a shared workspace bringing together individual professionals and businesses (small or big) to work in a common workplace. Data security is generally a concern in these spaces due to the communal work setting and usage of the same amenities by multiple people, causing potential risks to sensitive data.

Question: Is it safe to print documents in a coworking space?

Answer: It is generally safe to do so however it is best advised to exercise caution in shared workspaces. Make sure that you print sensitive documents only when required and use secure print options, if available. Once printed, always collect your printouts immediately to prevent access by others.

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Question: Can I trust the security measures provided by the coworking space?

Answer:Always ask about the security policies followed at the coworking space that you choose to hire for your work requirements. Check about access controls, network encryption and surveillance measures being followed. Also, exercise your safety measures to be doubly safe.

Question: How do I protect my passwords and login information in a coworking space?

Answer: Using a password manager to store and autofill your passwords can be helpful. Also, make sure to enable two-factor authentication for all accounts and avoid saving login credentials on shared computers.

Question: Are there any specific legal considerations related to data security in coworking spaces?

Answer: Ask for the terms and conditions of the coworking space for any such clauses about data privacy and security. Also, check for any industry-specific regulations specifically applying to your work.

Question: What are the common data security risks in a coworking space?

Answer: Common data security risks at coworking spaces may be shared printers, unsecured Wi-Fi networks, open workspaces, and potential physical access to your devices by other coworkers.

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10 Top Reasons Why Flexible Coworking Spaces Are Better Than Conventional Leases

What are the Benefits of Coworking Space in Noida? 

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Coworking spaces are fast becoming popular in India. Noida, located in the National Capital Region (NCR) of India and a popular commercial hub, has caught up to the trend, offering flexible office solutions to individuals, SMEs, and startup businesses in Noida. The Office Pass (TOP) neighborhood coworking space proiver listed out the top key benefits of hiring coworking spaces in Noida as given below:

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11 Amazing Benefits of Coworking Space in Noida

  1. Lends a Professional Image
  2. Economical
  3. Lower Overheads
  4. Flexible Lease Terms
  5. Accommodates Business Growth
  6. Opportunity for Networking
  7. Convenient Location
  8. Enhanced Productivity
  9. Community Support
  10. Fosters Ideal Work-Life Balance
  11. Access to Top Office Amenities
7 Common Types of Coworking Spaces Available in India
The Office Pass (TOP) Coworking Space in Noida

1. Lends a Professional Image

This is particularly helpful for small business owners or freelancers, as using a coworking space for client meetings can help project a more professional image rather than working from home or holding meetings in a cafe.

2. Economical

Coworking spaces are often a more economical substitute to conventional office spaces that can be quite high on monthly rentals. A few cost-effective membership options at coworking spaces include hourly, daily, and monthly, making them more affordable than a committed office space.

3. Lower Overheads

In addition to being low on rentals, coworking spaces also allow for lower overhead costs as compared to those involved in the maintenance of a conventional office space. These include utility bills, maintenance service costs, payment of utility bills, security, and the like.

4. Flexible Lease Terms

Another advantage of using coworking spaces in Noida is the flexible lease terms that they offer. This means that a startup or small business owner is free to scale up or down their workspace as per their business requirements.

5. Accommodates Business Growth

In case you need to expand your business and accommodate additional working members, you have nothing to worry about with a coworking space. You can easily rent private offices for team members or even extra desk spaces as per your needs.

6. Opportunity for Networking

Coworking spaces are a great place to collaborate with other businesses and form professional networks. People from various sectors and industries work together under one roof in a coworking space, lending an excellent opportunity to form connections, business partnerships, and more.

7. Convenient Location

Noida is strategically located in proximity to the capital city, Delhi, and other major cities in the NCR. Noida coworking spaces therefore can provide comfortable access to several suppliers, top clients, and rewarding businesses in the area.

10 Top Reasons Why Flexible Coworking Spaces Are Better Than Conventional Leases

8. Enhanced Productivity

A business works great when the productivity of its employees is on a steady rise. Coworking spaces are carefully designed to provide quiet work areas, office facilities such as high-speed internet, office supplies, and other employee amenities, as well as fully-equipped conference rooms, which help boost the productivity and focus of the people working therein.

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9. Community Support

Coworking spaces encourage team members to act like a small community among themselves. Members can interact with one another and turn to each other for learning, knowledge, skills, advice, support, and motivation.

10. Fosters Ideal Work-Life Balance

This cannot be provided with a work-from-home setup which is also why most professionals prefer a dedicated office space to work with focus and dedication, and leave the office stress therein, rather than carry it back home. With a coworking space, it becomes easier to rent out a work area, whenever required, even if you are mostly working from home.

11. Access to Top Office Amenities

In addition to a spacious workstation to comfortably work in, coworking spaces also provide access to essential office services, such as copier, printer, scanner, internet, mail handling, receptionist, and the like to make your work smoother and comfortable. Besides, you gain access to a host of workshops and other office/social events, lending a sense of excitement to working there.

Always define your budget, choices, and specific needs before choosing a coworking space in Noida. You need a place that perfectly aligns with your style of work and career aspirations. Make sure to do your homework (research) well before narrowing down on one. Visit different coworking areas, review their membership plans, and seek references/recommendations to choose the best coworking space for your business needs.

The Office Pass (TOP) offers coworking spaces in Delhi, Noida, and Gurgaon with excellent amenities such as high-speed internet, a welcoming environment, fully-equipped meeting and conference rooms, and tea and coffee facilities. These shared spaces cater specifically to small companies, startups, and entrepreneurs. If you are looking for a coworking space in Delhi/NCR, you can call us at 08999 828282.

FREQUENTLY ASKED QUESTIONS (FAQS):

Question: What facilities can I expect in a Noida coworking space?

Answer: Several coworking office spaces in Noida are equipped with professional office facilities to simplify the work of the employees. These include a printer, copier, fax machine, scanner, high-speed internet, spacious meeting/conference rooms, aesthetic design, furniture, and furnishings, a fully stocked kitchen, and more. Some elite coworking spaces also provide cafes and fitness centres for the recreation of their members.

Question: What are the key benefits of using a coworking space in Noida?

Answer: Coworking spaces in Noida offer flexible lease terms, are more economical than conventional office spaces, provide opportunities for professional networking, and fully fitted conference rooms. They are generally considered ideal for freelancers, small businesses and startups, and people working remotely.

Question: Is coworking in Noida suitable for all types of businesses and individuals?

Answer: Anyone can hire a coworking space in Noida for their specific requirement. However, it is best considered suitable for professionals like startups, small businesses, freelancers, and remote workers.

Question: How does coworking in Noida foster networking and collaboration?

Answer: Coworking spaces are great for hosting office group events that promote networking, collaborations, and partnerships among professionals and businesses. These include community-building activities, workshops, and seminars, besides a few social events and gatherings as well.

Question: How can coworking spaces in Noida save me money compared to traditional office rentals?

Answer: Coworking spaces generally offer flexible membership options, such as hourly, daily, and monthly rentals. These prove to be more economical than conventional office spaces. You can choose a plan as per your business requirements without worrying over additional maintenance costs such as those of office utilities, furniture, or furnishings, since coworking spaces are fully equipped with all amenities inclusive of the cost package.

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The Office Pass (TOP) Opens Its 11th Office on the Golf Course Road in Gurgaon

What are the Documents Required for Joining a Coworking Space?

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You may need to submit a certain set of documents before you join a co-working space. These documents may also vary from one co-working provider to another as well as on the location of the coworking space. The Office Pass (TOP) neighborhood coworking space proiver  listed out the some standard documents often requested as part of the enrollment process at a co-working office space as below:

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List of 12 Important Documents Required for Joining a Co-Working Space

  1. Proof of ID
  2. Contact Details
  3. Residential Proof
  4. Details of Payment
  5. Emergency Contact
  6. Details of Business
  7. Contract
  8. References
  9. Professional Background
  10. Recent Photograph(s)
  11. Non-Disclosure Agreement
  12. Health and Safety

 

The Office Pass Noida
The Office Pass (TOP) Coworking Space in Noida

1. Proof of ID

You may be required to submit a government-issued photo identification proof like a valid passport, Driver’s License, or national ID card.

2. Contact Details

These may include your contact number and email ID.

3. Residential Proof

You can provide the latest utility bill, such as that of telephone, water, or electricity, Rent Agreement, or any other official document as proof of your current residential address.

4. Details of Payment

Payment information may be required for billing reasons. These may include details of your current bank account, credit card details, or any other preferred mode of payment.

5. Emergency Contact

You may sometimes need to provide the number of a person who can be immediately contacted in an emergency.

6. Details of Business

Business-related documents like a license to run your business, business registration number, tax identification number, or any other relevant legal document may be required if you’re going to be using the co-working space for running a business.

7. Contract

This means the contract or agreement that you may be required to sign with the co-working space. The contract would clearly define the terms and conditions of your membership with the office space.

The Office Pass Gurgaon
The Office Pass (TOP) Managed Office on Golf Course Road, Gurgaon

8. References

You may also be requested by some co-working office spaces to provide references from previous employers, colleagues, or anyone who can assure your work ethic, character, and the like.

9. Professional Background

You may need to submit an updated CV/Resume outlining your core skills, work experience, and the like, to provide a detailed idea of your professional experience in the domain.

10. Recent Photograph(s)

The co-working space may ask for your profile photo for ID purposes.

11. Non-Disclosure Agreement

A co-working space may also sign an NDA with you to protect any sensitive information or assets. This however may depend on the nature of your work and the policies of the co-working space.

12. Health and Safety

Co-working spaces generally provide detailed health and safety guidelines given the recent COVID-19 pandemic scenario across the world. The office space may sometimes request for records of vaccinations or other health-related information of the people working therein to ensure the safety of all members.

Note: The list of documents required by different co-working spaces may vary. It is therefore recommended to check with the specific co-working space you’re interested in regarding the exact documents required for joining.

The Office Pass (TOP) offers coworking spaces in Noida, Delhi and Gurgaon region. High-speed internet, well-equipped conference rooms, a warm work environment, and regular tea and coffee provisions are some of the top amenities offered at TOP offices. These spaces are perfect for entrepreneurs, startups, and small firms. If you are looking for a coworking space in Delhi/NCR for your requirements, call us at 08999 828282.

FREQUENTLY ASKED QUESTIONS (FAQS):

Question: Why is a government-issued ID necessary for registration of a co-working space?

Answer: A government-issued ID helps verify your identity, thereby assuring the co-working space of the safety of all members working therein. An identity proof may also sometimes be required for running background checks and for access control.

Question: What documents are typically required to join a co-working space?

Answer: Some of the standard documents required for joining a co-working space include:

  • Proof of registration of business like Certificate of Incorporation or Business License
  • A photo ID issued by the Govt., such as a passport or DL
  • Recent utility bill for proof of address

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Question: What type of business documents are acceptable for registration?

Answer: The most commonly accepted business documents include a Certificate of Incorporation, Business License, documents of Tax Registration, Partnership Agreements, and the like. These documents verify the organisation’s existence as a legitimate business entity.

Question: Can I use a residential address as my business address for co-working space registration?

Answer: This may entirely depend on the specific policies and local regulations of the co-working space. You may need to therefore check with the co-working space you wish to join if it requires a separate business address.

Question: Do I need to provide financial documents when joining a co-working space?

Answer: Financial documents are generally not asked for at the time of registration with a co-working space. Some office spaces may request payment details such as that of a credit card for billing reasons.

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