7 Ideas to Introduce your New Employees in Coworking Office Space

How To Meet The First Day Expectations Of New Employees At Your Coworking Office Space?

by | posted in: Coworking | 0

In a coworking space, onboarding new hires looks a bit different. With shared floors and no branded entrance, here are simple ways to introduce new team members smoothly and professionally.

7 Ideas to Introduce your New Employees in Coworking Office Space

  1. Share A Welcome Packet
  2. Tour Of The Coworking Office
  3. Schedule A Virtual Meet
  4. Add Them To Your Group List
  5. Delegate A Buddy
  6. Organize A Lunch
  7. Help Set Up A Virtual Workspace

 

The Office Pass Noida
The Office Pass (TOP) Coworking Space in Noida

1. Share A Welcome Packet

Every new employee must receive a welcome packet. We’re not talking about just a badge and an entry pass. Take your welcome packet a step further with a branded mug or a t-shirt or company stationary. 

In addition to this, include a list of useful information – what’s the best place near the office space to order lunch, where can you get coffee, the coworking internet password, etc. 

You could also include coupons for services offered by the coworking space. For example, you could include a coupon to the facility’s gym or coupons for coffee. 

2. Tour Of The Coworking Office

Even though you may have rented just a desk or two in a coworking office, there are several common facilities you would have access to. So, take your new team member on a quick tour. Show them where your team sits, where the printer and scanners are and share operational instructions, show them the Cafe / lunchroom, etc. 

3. Schedule A Virtual Meet

One of the most well-documented coworking office space benefits is that people can work from offices close to their homes. However, this means that new employees may not get to meet everyone in person. 

So, instead, schedule a video call with everyone on the team for a little virtual meet-and-greet. Along with this, schedule one-on-one video meetings with people, the new recruit is going to be working closely with. An informal coffee session with employees who work out of the same space is a great way to break the ice. 

4. Add Them To Your Group List

Since you’ve got people working from different locations, you probably have a lot of virtual groups. Make sure you add the new member of your team to all these groups – the formal office ones and the informal groups. Don’t miss out on any of the platforms – Facebook, WhatsApp, Slack, Google, etc. Kindly introduce the new employee to the existing group and let them know the department and functional role of the new employee.

5. Delegate A Buddy

While the coworking advantages for employees may be quite evident to you, a new employee might need some time to adapt to the situation. In an independent office, everyone they see obviously works with the same company but being able to identify coworkers in a coworking space may be a bit more challenging. 

It would be a good idea to assign every new employee a buddy for the first few days. Buddies can help new employees get acclimatized to their role and understand the company culture. 

6. Organize A Lunch

You may have found the most beautiful office space for rent but, welcoming a new team member is the ideal opportunity to step out for a welcome lunch. Rather than ordering, take the team out for lunch to a nearby restaurant so that your new employee can interact with everyone else in an informal atmosphere. If not the first day, you can schedule this lunch on any other day in their first week at the office. 

7. Help Set Up A Virtual Workspace

Last but not the least, help set up a virtual workspace for them in the new office space. Let them spend a day or two acquainting themselves with the team and processes before they take on heavy responsibilities. 

You could also give them an overview of the tools used by the company – what platform do you use for file sharing and internal communications, etc. It would be a good idea to have a different person help them out with each bit of training so that they get to meet and interact with more people.

Our Two Cents 

The onboarding experience will be different for every person. Make sure the new person knows who they can turn to if they need help of any kind and encourage everyone on the team to be warm and welcoming. 

Within a few days, they would have made friends within the company team as well as with other people on the floor. In a way, when you’re working in a coworking space, networking begins on Day 1. It’s just one of the many advantages of the system. 

If you’re looking for Coworking space in Delhi, Noida or Gurgaon, take a look at the locations offered by The Office Pass (TOP). Each coworking space is well laid out, fully equipped and ready to work from. To know more, reach out to us at 08999 828282.

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Top 6 Benefits of Coworking Space for Entrepreneurs in India - The Office Pass

Why Coworking Culture is Helpful for Indian Entrepreneurs?

by | posted in: Entrepreneur | 0

The era of romanticizing entrepreneurs working out of basements and garages is over. Why would anyone choose to work in an uncomfortable location when they could simply rent out a few desks at a neighborhood coworking space. 

Well, a coworking office is a shared space for professionals and companies from different fields. The system works well for employers and employees and the biggest winners are entrepreneurs. For an entrepreneur on the path to building a brand, coworking spaces are the ideal solution. Take a look at the top 6 benefits of coworking for entrepreneurs.

Top 6 benefits of Coworking Space for Entrepreneurs in India

  1. Cost Saving And Peace of Mind From Day One
  2. Professional Networking Opportunities
  3. Offices That Make The Right Impression
  4. Professional Facilities
  5. Flexible Leases
  6. Finding The Ideal Coworking Space

 

1. Cost Saving And Peace of Mind From Day One

Every rupee matters for an entrepreneur and overheads can quickly pile up. If you choose to work in an independent office there’s rent to be paid along with the overheads of electricity, air conditioning, WiFi, office maintenance, security & housekeeping staff etc. There’s also the cost of fitouts and electronic equipment to be considered. 

Even if you expect employees to bring their own laptops, you need to invest in chairs and tables, printers, an aqua guard for drinking water and so on. All of this needs to be maintained from time to time – hence, add on the cost of AMCs.

On the other hand, if you look at a coworking office space for entrepreneurs, you don’t need to worry about any such investments or operational costs. You just pay a small rent per seat/desk and you are good to go. The furniture is already in place, WiFi and air conditioner are working and you can get to work with complete peace of mind from day one.

2. Professional Networking Opportunities

Businesses don’t grow in isolation. Collaboration is the key. Coworking for entrepreneurs opens many doors for professional networking and community building. Unlike the situation in an independent office where everyone around you is working on the same idea, a shared space brings together people with different skill sets and points of view.

You may find a freelancer on your left who can help with content creation for your website and find a mentor on your right to guide you past hurdles. 

Apart from taking over the headache of maintenance and renting out desks, coworking space providers also often organize after-work events to bring people together. These mixers spark conversations and make it easier for entrepreneurs to talk about their ideas. Instead of making an appointment for a meeting, you may just find the solution to an issue you’re facing while talking to someone in the coffee room.

3. Offices That Make The Right Impression

There’s no denying that office rentals, especially in and around the NCR aren’t cheap. The independent offices that match an entrepreneur’s budget aren’t likely to be in the best part of town. This could be an issue in terms of connectivity, security at night, etc etc. If the office isn’t easy to reach and is in a shady section of town, you’ll have trouble getting a good team together. You might also have to settle for an office in an old building with an unimpressive façade. Think of the impression this would make on prospective clients! 

On the other hand, a coworking space for entrepreneurs is more budget-friendly and hence, makes more locations available to you. You can easily find coworking offices within your budget that are located on main roads and a short walk from metro stations or bus stops. It’s a secure, well-maintained ambiance to create the right impression for people who work there as well as visitors. 

4. Professional Facilities

While merely renting out a desk may be enough for a freelancer, an entrepreneur needs a little more – you need space to hold meetings, space to hold events, etc. This is space that is used once in a while so paying a high monthly rent wouldn’t offer a justifiable ROI. 

With a coworking space, meeting rooms and event space are always readily available as and when needed. You pay for only what you use rather than a flat monthly fee. In addition to meeting rooms, you can also avail of facilities like a mailbox, reception services, audio-visual equipment for remote team meetings, etc. 

5. Flexible Leases

An entrepreneur’s team size is constantly changing. You might have 5 employees one month and 15 in the next. In the case of an independent office, this means that you’re either paying rent for office space that is yet to be used or you don’t have enough space to seat all your employees – it isn’t feasible to shift offices every time your business grows… 

Choosing shared office spaces for entrepreneurs gives you the flexibility you need. Rather than leasing out an entire room, you’re leasing out seats so you can increase and decrease the number of workstations required in line with your business. If required, you can lease out a desk even for a day! 

6. Finding The Ideal Coworking Space

Now that you know how coworking space is beneficial for entrepreneurs, it’s time to choose the ideal coworking unit for your team. First and foremost, look for a coworking unit in a prime location with easy connectivity. Facilities like parking must be available if you or your employees travel in their own vehicles. Next, consider the facilities available and the way the space is maintained. At the very least, you need a clean and vibrant office with ergonomic furniture. 

The best way to start your search is to ask friends and acquaintances for references. If you’re in the market to find a Coworking space for entrepreneurs, speak to The Office Pass (TOP) coworking spaces and the range of facilities offered, reach out to us at 08999 828282.

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6 Tips to find reasonably priced commercial Coworking Space in Gurgaon

How To Find Reasonably Priced Commercial Office Space, Coworking Space in Gurgaon?

by | posted in: Coworking in Gurgaon | 0

Choosing an office space is probably one of the most important decisions you will make as a business owner. This is the space that will make first impressions for your clients and where your team will collaborate and grow. 

The right commercial office space has a vibe that matches your company culture and fits your budget. Office operational expenses are the third biggest expense for any organisation (after employee and marketing expenses). So, how can you find reasonably priced office space in Gurgaon? Here are 6 tips.

6 Tips To Find Reasonably Priced Commercial Coworking Space in Gurgaon

  1. Start By Determining Your Actual Space Needs
  2. Traditional Vs Coworking In Gurgaon
  3. Choose The Right Location
  4. Distinguish Between Needs And Wants
  5. Factor In Office Operations Costs
  6. Finalize The Deal In Person

Coworking Space in Gurgaon - The Office Pass

1. Start By Determining Your Actual Space Needs

The thought of a large, spacious office is luxurious but do you really need so much space? Before you start searching for office space for rent in Gurgaon, assess how much space you really require. 

Today, many offices are following a hybrid model. So, though you may have 50 employees, there may not be more than 20 present in the office at a time. This means that rather than plan office space to seat 50 people, you could plan one that seats about 25. 

You should also consider any headcount addition over the next few quarters so you do not outgrow the space anytime soon. 

2. Traditional Vs Coworking In Gurgaon

Next, weigh the pros and cons of traditional office spaces vs coworking spaces. The latter has many advantages. Decentralizing the office makes commuting easier for employees and allows them to work remotely yet maintains a professional work atmosphere. In terms of budget, the costs are much lower. Also, you only pay rent for the number of desks required. All overhead costs like electricity, security, housekeeping, etc are handled by the coworking operator. It’s great for growing businesses that require flexibility. 

Opt for a Traditional Office when your requirements are relatively well-known and are not likely to change over the next 2-3 years.

3. Choose The Right Location

Rentals are influenced not only by the square footage but also by the location. An office on Golf Course Road or MG road in Gurgaon would be far more expensive than an office on Sohna Road or Udyog Vihar area. That said, the location you choose will also influence the impression you make on clients and employees who visit your office. 

Remember, before they can enter your office and see the beautiful décor, they will see the locality. Look for office space that is on the main road, close to Metro stations and has enough parking for your employees and visitors. 

Once again, you may find that a traditional office in such locations is priced outside your budget. But, you can easily find Coworking space in Gurgaon in prime locations at reasonable prices. 

4. Distinguish Between Needs And Wants

Your dream office may have a beautiful glass façade, marble flooring, automated lighting and HVAC, etc. But, are these really necessary? You must aim high for your business but you need to be practical too. Create separate lists of ‘must haves’ and ‘wants’. A high-speed internet connection, ergonomic chairs, lockers for your employees and security fall into the first list while a break room with a foosball table probably fits into the latter. 

If you choose a good Coworking space in Gurgaon like The Office Pass (TOP), you’ll find that most of the ‘must haves’ requirements are met. You may even be able to enjoy some of the ‘wants’. For example, if you were to set up your own office, your employees may have to settle for a kettle and tea bags to make a cup of tea but a Coworking space may provide a tea and coffee machine. 

5. Factor In Office Operations Costs

When you’re comparing office space prices from different sites, don’t look only at the space rental. Once you rent the space, you will need to furnish it with chairs and desks, install air conditioning, etc. Then there are other recurring operational costs like electricity, internet, sanitation, etc that must be added to the rent. It can take quite a big bite out of your budget. 

On the other hand, moving into a Coworking, Shared or Managed office space involves minimal fit-outs and overheads. Your team can walk into the office and start working as soon as the lease is signed. Along with the desk space, you also get access to meeting rooms and additional support services as and when needed. Thus, the investment required is much lower.

6. Finalize The Deal In Person

With everything going virtual, it’s tempting to browse through online listings for office space and finalize the deal through a phone call. But, it’s always better to see the space in person and negotiate in person. 

Start your search online by all means but make sure you visit the space and walk through it to assess the connectivity, infrastructure and features available. Is the entrance to the building easy to find? How far is it from a metro station? Is the locality safe at night? If you simply must have an independent office space, you could negotiate your rent based on these factors. 

For example, an online listing may say that the space is 5 minutes from the metro station but in reality, the entrance of the building may be such that you need to go around the entire block before you can enter. 

Finding The Right Coworking Space Gurgaon

Many businesses have found the benefits of a coworking space greatly outweigh the costs of having an independent office. If you’re still weighing the pros and cons, visit The Office Pass (TOP) and have a look at our coworking spaces. There are 8 budget-friendly Coworking spaces in Gurgaon in prime locations that are well connected and fully equipped so you can focus on your work and not daily maintenance. To know more, contact us at 8999 828282.

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5 Top Reasons Why Noida Is the Next Coworking Hub - The Office Pass

Is Noida The Next Coworking Hub After Gurgaon?

by | posted in: Coworking in Gurgaon, Coworking in Noida | 0

For many years now, Delhi has been associated with high rents and limited space. So, anyone looking to set up an Office or Coworking space focussed their attention on the NCR’s satellite cities. 

The Indian offices for half of Fortune 500 companies in the country are in Gurgaon. The city has been built on a mix of corporate headquarters, manufacturing units and retail outlets. 

Today, it seems to be bursting at the seams and attention is shifting to another satellite city – Noida. 

Noida is a rich well-planned city and has grown to be a world-class metropolitan. It was initially seen as a center for manufacturing units. But, ever since Microsoft leased 1,50,000 sq. ft of space for Coworking in Noida, the city’s profile underwent a makeover. 

It is a hub for software and mobile app development companies as well as financial service providers. The city has consistently maintained the top spot in terms of net office space absorption. 

5 Top Reasons Why Noida Is The Next Coworking Hub

There are many reasons why Noida is outpacing office space absorption in Gurgaon. Here are the top 5

  1. Better Connectivity
  2. Budget-Friendly Rentals
  3. Supportive Government Rules
  4. Well-Developed Infrastructure
  5. Presence Of Established Firms

1. Better Connectivity

When it comes to a Noida vs Gurgaon debate, connectivity is a point that cannot be ignored. Traditionally, the proximity of Gurgaon to Delhi made it the preferred choice. But, it’s not just distance that matters. 

Noida maybe a little further away but it boasts of excellent connectivity to Delhi by road as well as Metro. One can travel from Noida to the heart of Delhi in just about 25 minutes using either the metro or through the DND flyover. There are at least 5 roads connecting Noida with Delhi Vs just 2 when it comes to Gurgaon. The upcoming airport adds to the allure of setting up an office in Noida.

2. Budget-Friendly Rentals

As many companies have learned, there’s no need to compromise on the space needed or other aspects of running a business when Coworking space in Noida is available at affordable rates. 

Office space in Noida is not just cheaper but also bigger. When you’re talking of the city as a co-working hub, it must be noted that the per seat/ desk rental also is lower by 10-15% when compared with Gurgaon. As a coworking hub in India, offices in Noida can rent out a few desks or an entire floor depending on their needs. 

3. Supportive Government Rules

With the announcement of the Haryana State Employment of Local Candidates Bill 2020, companies with offices in Gurgaon have had to reserve jobs for local candidates. Many feel that this keeps them from getting the best talent for their company and holds them back from achieving their full potential. On the other hand, Noida has no such reservation rules. Government policies are lenient and supportive of emerging businesses. 

4. Well-Developed Infrastructure

When it comes to renting office space, it’s not just the space that matters but also the infrastructure in the surrounding area. Your employees need a place to live, their children need schools to attend, they need shops to get their daily needs, hospitals and so on. This is where Noida excels. 

Noida city has luxury as well as affordable housing. The presence of higher educational institutions makes it easy for companies to hire new talent. While Gurgaon has many schools, it has very few reputed colleges and universities. There are also plenty of restaurants for employees to order their lunch from, cafes for their evening coffee and places to hang out after work. 

In terms of infrastructure, it’s also important to note that the city has a well-developed power grid, good roads and proper drainage. Noida faces far fewer power cuts in the summer and fewer instances of flooding in the monsoons as compared to Gurgaon. Thus, productivity continues unabated. 

5. Presence Of Established Firms

Collaboration and networking are critical to every business’s success. It’s one of the key reasons why many companies prefer working out of Coworking space in Noida rather than an independent office. When you need help, assistance is usually just a few seats away. 

In addition to Microsoft, many other big and small companies have set up their offices in Noida. Some of the companies with offices in Noida include Barclays, Samsung, HCL and Paytm. Many of these companies have teams operating from coworking spaces. This fosters healthy competition and offers many opportunities for collaboration.

Finding The Ideal Office Space For Rent In Noida 

According to a CBRE report, the popularity of flexible office spaces will continue to grow. If one were to look for a silver lining in the COVID lockdown, it would be realizing the benefits of decentralizing office spaces. 

Operational costs are lowered, employees have reduced commute times, networking is simplified and so on. It’s a win-win situation for employers and employees. 

When it comes to finding a coworking space in Noida, take a look at The Office Pass (TOP) in Sector 4, Noida. Sector 4 is a central part of Noida with good residential societies and markets located close by. It’s a short walk from the Sector 16 Metro station. 

Choose between a regular or flexi membership plan depending on your needs and walk into a ready-to-work space. Facilities available range from reliable WiFi connections, meeting & conference rooms and power backup for long workdays to an air-conditioned café and unlimited supply of tea and coffee. The membership fees include all overheads of electricity, security, sanitation, etc. so you can focus on growing your business rather than the day-to-day maintenance. To know more, reach out to us at 89998 28282.

BOOK A COWORKING TOUR