Coworking spaces are no longer limited to freelancers and digital nomads. They’re attracting everyone from entrepreneurs to entreprises with decades of experience. The reasons are many – it’s a professional environment, it’s budget-friendly, like-minded people are working in the same space, networking opportunities and so on.
Source: Science Direct
Whether it’s an entrepreneur with a team of 5, a freelancer, or an MNC with a team of 300, safety is one of the key considerations while choosing a coworking space. At the very least, this means the coworking space must be on a well-lit arterial road that sees sufficient foot traffic.
People should feel safe walking into the shared office space as well as within the space. When it comes to safety in coworking spaces, there’s the physical safety of the coworking members and the safety of data to be considered. Technology can play a critical role in both cases. Here are 5 ways technology can make coworking spaces safer.
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5 Ways Technology Can Increase Security for Coworking Spaces
- Access Control
- Visitor Management Software Solutions
- Security Camera Coverage
- Secure Data
- HVAC Systems
1. Access Control
The number of coworking spaces as well as people working from these spaces is steadily increasing.
Source: Science Direct
In 2019, coworking spaces seated 190 members on average. This is sure to have increased since. In terms of maintaining a safe workplace, space managers must know who is present at any given point in time. High-tech access control systems make it easy to track people in a building and ensure that the space isn’t misused.
Some of the common safety protocols implemented to achieve this include key cards with magnetic strips, chip cards, proximity cards, key fobs and smart cards. Installing biometric-powered access control software on all member’s mobile phones can also help.
Choosing the best access control technology depends on the workplace models. Long-term members may prefer having an app on their phones while people who lease desk space for a day or two may prefer a smart card.
2. Visitor Management Software Solutions
Along with members, coworking spaces are also frequented by visitors. There are delivery agents with lunches for members as well as clients, people wanting to meet members for job interviews and so on. These are people who need limited access.
For administrative and security purposes, the time, duration and purpose of their visit need to be tracked. Traditionally, it was done by maintaining a register at the reception. But, modern technology has a simpler, more reliable solution.
There are many visitor management software solutions available today. Visitor sign-ins can be automated and hosts can get instant notifications of the same. This also maintains a digital record of all visitors for future audits and in case of a mishap. What’s more, this creates a professional first impression for a member’s visiting clients.
3. Security Camera Coverage
Though a coworking space is technically responsible only for security inside the premises, knowing that the area around is safe is important for all members. Gadgets like security cameras are essential for this. Today’s high-tech solutions for surveillance have night vision capabilities that ensure that members can leave the office safely even after dark. The cameras are linked to the internet and feeds are often accessible not just on computer screens but even on mobile devices.
In addition to reassuring members of their personal safety, it also makes members feel more comfortable using the coworking space lockers to store their belongings. Doing so gives them less to carry while commuting and thus improves the overall experience.
4. Secure Data
Safety for a coworking space extends to data safety. Each year, hundreds of companies become victims of cyber fraud, phishing schemes, etc. Being the victim of a cyber attack puts the company’s reputation and relationships with customers at risk. It also has financial implications. The average annual cost of cyber attacks in the USA was estimated to be around $27.4 million!
Source: Cloudinary
Along with individual companies, coworking spaces too are taking up the mantle of fighting cybercrime by investing in security solutions for the Wi-Fi network, keeping hardware and common software updated, etc. This gives members the confidence to plug into shared networks and helps them be more productive.
💡 Are you looking for Coworking space in Gurgaon, Noida or Delhi?. We are just a call away.
Call now: 08999 828282
5. HVAC Systems
Lastly, there’s safety with respect to health to be considered. Today’s HVAC systems do not just help maintain an optimum temperature in the room, they also remove germs and toxins to purify the air.
Modern HVAC systems also control humidity in the office and keep away mold, etc. from growing. This keeps people working in the space healthier and lowers the risk of spreading infections. In today’s post-COVID era, this is a huge confidence booster for people moving away from the work from home model.
Finding A Safe, Secure Coworking Space
Along with making sure that a coworking space meets all your technological needs in terms of Wi-Fi, printers, etc., you should also ensure that the space makes your team members feel secure.
Make sure they have strict security protocols in place and that the area around them has a reputation for being safe. This is especially important in metro cities like Delhi, Noida and Gurgaon.
Your best choice in these cities is to pick a desk at The Office Pass (TOP). TOP has coworking spaces in prime locations with easy access to metro stations and bus stops. All TOP offices have CCTV security coverage systems with long term video storage. Data Security is among the top priority and TOP has made investments in Firewall’s to ensure safe and secure experience. To know more or to visit TOP offices, reach out to us at 08999 828282.
